Job Description

Position: Office Administrator – Assistant Property Manager

Position Type: Permanent

Location: West Orange, NJ

Hours: Business Hours

The Office Administrator/Assistant Property Manager is responsible for ensuring the smooth daily operation of the office and assisting in managing several commercial properties. The ideal candidate will be highly organized, possess excellent communication skills, and be capable of balancing clerical, administrative tasks with hands-on property management duties.

What you will be doing:

· Manage general office administration, including ordering supplies, processing mail, maintaining and troubleshooting issues with equipment, becoming proficient in all office online and subscription platforms, business cell phone account, and EZ Pass account.

· Serve as the primary point of contact for all incoming calls, inquiries, and visitors.

· Provide administrative support to the property managers and executive staff, including scheduling meetings, and handling correspondence.

· Process all mail, assist the accounting department with processing vendor and other payments.

· Serve as the first point of contact for tenant communications, promptly addressing inquiries, and concerns and service requests.

· Obtain, maintain, and verify vendor, contractor and tenant certificates of insurance to ensure company and lease compliance.

· Visiting other office locations as necessary to support Property Manager.

· Other ad hoc projects and duties as necessary for the business.

What experience we are looking for:

· A minimum of 3 plus years of experience in real estate, property management, or office administration is typically required.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must.

· Experience with Yardi property management software and/or Limble Maintenance Software is not required but highly beneficial.

· Strong organizational skills, database management with an emphasis on attention to detail and the ability to multitask effectively.

· Excellent written and verbal communication skills.

· A customer service-oriented and professional demeanor for interacting with tenants, vendors, and team members.

· Problem-solving abilities and a proactive mindset for addressing operational challenges.

· Valid driver’s license

· Reliable means of transportation to travel to other company locations as required.

Compensation & Benefits: This position offers a salary range of $60,000 - $70,000 annually, commensurate with education, experience, and qualifications. Benefit package includes medical, PTO, discretionary bonus and a 401(k) plan rollout planned for 2026.

WorkDynamX and our Client are Equal Opportunity Employers.

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