Position: Office Administrator – Assistant Property Manager
Position Type: Permanent
Location: West Orange, NJ
Hours: Business Hours
The Office Administrator/Assistant Property Manager is responsible for ensuring the smooth daily operation of the office and assisting in managing several commercial properties. The ideal candidate will be highly organized, possess excellent communication skills, and be capable of balancing clerical, administrative tasks with hands-on property management duties.
What you will be doing:
· Manage general office administration, including ordering supplies, processing mail, maintaining and troubleshooting issues with equipment, becoming proficient in all office online and subscription platforms, business cell phone account, and EZ Pass account.
· Serve as the primary point of contact for all incoming calls, inquiries, and visitors.
· Provide administrative support to the property managers and executive staff, including scheduling meetings, and handling correspondence.
· Process all mail, assist the accounting department with processing vendor and other payments.
· Serve as the first point of contact for tenant communications, promptly addressing inquiries, and concerns and service requests.
· Obtain, maintain, and verify vendor, contractor and tenant certificates of insurance to ensure company and lease compliance.
· Visiting other office locations as necessary to support Property Manager.
· Other ad hoc projects and duties as necessary for the business.
What experience we are looking for:
· A minimum of 3 plus years of experience in real estate, property management, or office administration is typically required.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must.
· Experience with Yardi property management software and/or Limble Maintenance Software is not required but highly beneficial.
· Strong organizational skills, database management with an emphasis on attention to detail and the ability to multitask effectively.
· Excellent written and verbal communication skills.
· A customer service-oriented and professional demeanor for interacting with tenants, vendors, and team members.
· Problem-solving abilities and a proactive mindset for addressing operational challenges.
· Valid driver’s license
· Reliable means of transportation to travel to other company locations as required.
Compensation & Benefits: This position offers a salary range of $60,000 - $70,000 annually, commensurate with education, experience, and qualifications. Benefit package includes medical, PTO, discretionary bonus and a 401(k) plan rollout planned for 2026.
WorkDynamX and our Client are Equal Opportunity Employers.
...talented individuals who share our vision and ambition. Job Description We are looking for a highly motivated Communications Agent to support our clients through clear, strategic, and effective communication. This role involves managing conversations,...
...Company Description TL365 is a family-owned and operated Travel Management Company (TMC) based in Wheeling, IL and specializing in both corporate and leisure travel. With almost 40 years of experience in the travel industry, our leisure team specialize in curating personalized...
...distinctive jewelry designed with a reverence for craftsmanship and executed with elegance. Established by fourth generation fine jeweler, Carolina Bucci, our brand and its creations are interwoven with the personal stories of our designer as well as the rich heritage...
Job description: Monday to Friday JOB DETAILS: Follow proprietary formulations to compound commercially unavailable prescriptions into the appropriate dosage form. Compounding of sterile injectables, ophthalmics, oral liquids, topical agents, and tablets Participate...
...Where employees are not on-site, scans and emails documents, mindful of time sensitivity Reviews and signs for all packages and deliveries Office Security and Safety Ensures proper procedures are followed as it relates to visitors, whether planned or unplanned...