Job Description

Office Manager (New Office Setup & Operations)

About the Role

We are looking for a dynamic Office Manager to lead the setup and ongoing operations of our new office space. This is a pivotal role that combines executive support with operational leadership, ensuring our workplace is functional, efficient, and aligned with company culture. You will partner closely with the CTO, IT, and People Ops to create an environment that fosters collaboration, innovation, and productivity for hybrid teams.

Key Responsibilities

• New Office Setup : Lead the design, planning, and launch of our new office, ensuring it meets operational needs and reflects our culture.
• Vendor Management : Source, select, and onboard vendors for services such as security, cleaning, catering, facilities, and office supplies.
• Policies & Procedures : Develop and implement office procedures, safety protocols, visitor policies, and access control systems from the ground up.
• Space Planning : Partner with IT and People Ops to plan office layout, seating assignments, and workstation setup for new hires.
• Budget Oversight : Establish and manage office operational budgets, track expenditures, and negotiate vendor contracts for cost-effective management.
• Technology & Infrastructure : Oversee delivery, installation, and maintenance of office equipment, AV systems, and conference room technology in collaboration with IT.
• Culture & Environment : Build and maintain an inviting, productive office environment that supports engineering workflows and hybrid-team collaboration.

Qualifications

• 3+ years of experience supporting C-level executives, ideally within technology, software, engineering, or innovation-focused organizations.
• Strong understanding of technology environments, engineering team structures, and technical workflows (without needing deep technical expertise).
• Proven success in a hybrid executive assistant/office manager role within a fast-paced or high-growth company.
• Exceptional organizational skills and time management abilities, with capacity to handle competing priorities.
• Excellent written and verbal communication skills, with the ability to prepare polished materials from technical information.
• High level of discretion and judgment, especially when handling technology strategy, product information, and confidential initiatives.
• Proficiency with Google Workspace or Microsoft Office; comfortable with tools like Jira, Confluence, Slack, Notion, Asana, or other workflow platforms.

What We Offer

• The opportunity to shape and lead the setup of a new office space from the ground up.
• A collaborative environment where your contributions directly impact company culture and operational success.
• Initial Contract of 6 mos (possible extension a full time opportunity)

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.

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