Job Description

The Company

We’re a fast-paced recruitment firm known for our high standards, tight-knit team, and strong internal culture. With a focus on excellence and a lean, agile setup, we’re looking to bring on an organized, dependable team player to help keep everything running smoothly behind the scenes.

This is an ideal role for someone with a few years of admin, scheduling, or operational support experience - particularly in recruiting, staffing, market research, or client service settings.

The Role

The Executive Assistant will play a central role in our day-to-day operations, supporting team members across scheduling, internal systems, data entry, meeting coordination, and general workflow management. This person should love organizing information, creating structure, and being the one others rely on to “get it done.”

While this is not a formal operations role, it will touch operations, recruiting logistics, internal tools, and team support. We’re looking for someone who is comfortable in an in-office environment and eager to be part of a close, collaborative team.

Key Responsibilities

• Coordinate internal calendars, team meetings, and interview scheduling
• Book and confirm candidate and client appointments
• Maintain accuracy in recruitment systems (e.g., Bullhorn) and internal trackers
• Support basic reporting, data entry, and process documentation
• Assist with ad-hoc internal projects and general office tasks
• Be a go-to team member for light operational needs and internal logistics
• Create a sense of order and flow across busy days and shifting priorities

Qualifications

• 1–3 years of experience in an administrative, coordinator, or support role
• Background in recruiting, market research, or professional services a plus
• Strong calendar management and organizational skills
• Proficient with office tools (Google Suite, MS Office, CRMs/ATS platforms like Bullhorn)
• Friendly, calm under pressure, and known for being “on top of it”
• Comfortable working in-office with a close-knit team

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