Job Description

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives.

The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity.

Company Highlights:

• Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success.
• Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities.
• Key Operational Influence: A high-visibility role positioned at the center of the firm’s daily triumphs.
• Competitive Compensation: $50,000-$55,000 per year.

Responsibilities of the Administrative Assistant:

• Provide high-level administrative partnership and strategic coordination for the executive office.
• Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries.
• Draft sophisticated business communications and prepare polished presentations and executive summaries.
• Track project progress, document key meeting outcomes, and oversee the completion of action items.
• Manage the workflow of digital contracts and approvals using modern electronic signature platforms.
• Act as the professional liaison for high-level guests, stakeholders, and external partners.
• Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships.
• Lead the planning and execution of corporate functions, staff retreats, and executive sessions.
• Administer financial support tasks, including the reconciliation of expenses and reimbursement processing.
• Assist with targeted market research and various special projects to support firm growth.
• Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow.

Qualifications of the Administrative Assistant:

• Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role.
• Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes.
• Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease.
• Character: A track record of absolute confidentiality, professional maturity, and sharp intuition.
• Logistics: Must possess a current driver’s license and a reliable vehicle for local errands.
• Education: An Associate's or Bachelor’s degree is preferred, though not mandatory.

Submit your resume today for immediate consideration!

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Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request

Join a Top Workplace in Rhode Island!

Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts.

At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being. When you work with us, you’ll enjoy:

• Dedicated Career Coaching to help you with resumes, interviews, and career planning.
• Referral Program that rewards you for helping others find great opportunities.
• Temp Employee Benefits : Paid Sick, Holiday Pay, Health Insurance, Weekly Pay

City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and helps you succeed every step of the way.

Ready to take the next step in your career?

Apply today and experience why we’ve been voted a Top Workplace in Rhode Island!

Contact us today at (401) 331-2311 to find your perfect job match!

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