Job Description

Job Title: Senior Payroll Analyst

Department: Payroll / Human Resources

Location: Santa Ana, CA (Hybrid)

Position Summary:

We are seeking a highly motivated and detail-oriented Senior Payroll Analyst to join our team. The ideal candidate will have a strong background in payroll processing, excellent Excel skills, and a working knowledge of accounting principles. This role is critical in ensuring accurate and timely payroll for our employees, maintaining compliance with relevant laws and regulations, and supporting payroll reporting and analysis.

Key Responsibilities:

• Payroll Processing:
• Accurately process and audit payroll on a regular schedule for hourly and salaried employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Review payroll data for completeness and accuracy, resolving discrepancies as needed.
• Payroll Systems & Tools:
• Utilize payroll system for data entry, payroll runs, and reporting.
• Collaborate with HR and Accounting to ensure system data integrity.
• Reporting & Analysis:
• Prepare payroll reports, summaries, and reconciliations as needed.
• Use Microsoft Excel to analyze payroll data and generate ad hoc reports for leadership.
• Assist with audits and provide supporting documentation as requested.
• Compliance & Accounting Support:
• Stay current on payroll tax laws and wage/hour compliance issues.
• Assist with payroll-related journal entries and reconciliations, applying light accounting principles as needed.
• Support year-end processes including W-2s and other tax forms.
• Process Improvement:
• Identify opportunities for payroll process improvement and support implementation of best practices.
• Participate in payroll system upgrades and testing.

Qualifications:

• Bachelor’s degree required in Accounting, Finance, Human Resources, or a related field.
• Previous payroll experience is required (3+ years strongly preferred).
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas).
• Light accounting knowledge or experience preferred.
• Strong analytical and problem-solving skills.
• High attention to detail and confidentiality.
• Excellent communication and organizational skills.

Preferred Skills:

• CPP (Certified Payroll Professional) or other payroll certification a plus.
• Experience working in a multi-state payroll environment.
• Familiarity with payroll tax filings and year-end reporting processes.

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