Job Description

We’re seeking a highly organized and proactive Senior Administrative Assistant to support our fast-paced Clinical team. In this role, you'll be the operational backbone—managing schedules, coordinating logistics, and enabling leaders to focus on advancing critical clinical trials. You’ll bring a high level of professionalism, discretion, and efficiency to everything you do, serving as a trusted partner to both internal teams and external collaborators.

If you thrive in dynamic environments, love keeping things running smoothly, and take pride in anticipating needs before they arise, this could be the perfect fit.

Key Responsibilities:

• Executive Support: Partner closely with Clinical leadership to manage calendars, coordinate complex meetings, and keep priorities and deliverables on track.
• Communication & Coordination: Serve as a liaison with internal stakeholders and external partners (e.g., investigators, site staff, vendors), ensuring clear, timely communication.
• Travel Management: Plan and book domestic and international travel for Clinical team members and key external stakeholders. Manage itineraries, logistics, and last-minute changes with ease.
• Event Planning: Organize and execute offsite events such as investigator meetings, trainings, and team dinners—handling all details from venue booking to material prep.
• Expense & Administrative Support: Process expense reports, reimbursements, and other administrative tasks with accuracy and timeliness.
• Trial Support: Assist with administrative tasks related to clinical trials, including document tracking, file organization, and presentation preparation.
• Process Improvement: Anticipate needs, identify inefficiencies, and recommend solutions to streamline operations and reduce administrative burdens.
• Team Representation: Act as a reliable point of contact—representing the Clinical team with professionalism and care in every interaction.

Qualifications:

• Minimum 5 years of administrative experience, with at least 2 years supporting senior leaders
• Demonstrated ability to manage complex schedules, prioritize competing demands, and maintain attention to detail.
• Exceptional written and verbal communication skills.
• Discreet and trustworthy with confidential information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom, etc.).
• Experience coordinating multi-leg, international travel and logistics.
• Proven success planning events across time zones and unfamiliar locations.

Preferred Skills & Attributes:

• Strong sense of urgency and ownership; you anticipate needs and take initiative.
• Professional and confident in representing leadership externally.
• Detail-oriented yet capable of balancing competing priorities and deadlines.
• Self-motivated problem-solver who follows through and gets things done.
• Collaborative team player who also excels independently.
• Energized by supporting others and making a meaningful impact.

Salary of $70-85K annually

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