Job Description

Personal Assistant / House Manager, NYC

A sophisticated and accomplished female principal on the Upper West Side is seeking a highly capable Executive Personal Assistant / Household Manager to provide seamless support across her personal, household, and professional life. This hybrid role requires a resourceful, detail-oriented, and proactive individual who thrives in a fast-paced environment, can anticipate needs, and manages logistics with warmth, precision, and discretion.

This is an exciting opportunity for someone with a strong service mindset who enjoys managing both the finer details and the broader picture of a private household and professional calendar. The right candidate will serve as a trusted gatekeeper, right hand, and facilitator of calm, comfort, and efficiency.

Executive Assistant Duties:

• Manage complex scheduling across multiple time zones, including professional meetings, virtual calls, and personal engagements

• Liaise with business contacts, board members, and advisors on the principal’s behalf

• Handle confidential documents, organize files, and assist with special business projects and presentations

• Prepare meeting briefs, talking points, and follow-ups as needed

• Monitor and respond to high-volume email inboxes with tact and efficiency

• Coordinate with professional staff (legal, finance, PR, etc.) and manage deadlines and deliverables

• Book and coordinate business travel (air, ground, hotel, itineraries)

• Track expenses and prepare simple reports or liaise with accountant/bookkeeper as needed

Personal Assistant Duties:

• Handle daily to-do lists and prioritize personal tasks for the principal

• Run errands, handle returns/exchanges, coordinate dry cleaning, pharmacy, etc.

• Maintain wardrobe management, packing/unpacking, seasonal rotation, and returns

• Source and purchase luxury items, gifts, personal care products, and home items

• Book personal appointments: health/wellness, beauty, dining, etc.

• Provide support with social calendar and RSVP/event coordination

• Arrange occasional personal travel and detailed itineraries

• Serve as a discreet liaison for friends, family, and personal service providers

Household Manager Duties:

• Oversee all household operations for a well-appointed Manhattan residence

• Supervise vendors, service staff, contractors, and cleaners to ensure excellence and discretion

• Manage household schedules for deep cleaning, maintenance, seasonal décor, etc.

• Maintain household manuals, contact lists, passwords, and project trackers

• Manage home inventory and order restocks (groceries, supplies, specialty items)

• Oversee home organization systems—closets, kitchen, storage, etc.

• Assist in planning and executing small in-home events or gatherings

• Conduct regular walkthroughs to ensure cleanliness, comfort, and guest readiness

• Coordinate tech support, repairs, home deliveries, and troubleshooting

Ideal Candidate Profile:

• 3+ years of experience in a similar private service role supporting a high-profile or high- net-worth individual

• Prior experience in NYC strongly preferred

• Polished, poised, and highly professional; acts with integrity, maturity, and emotional intelligence

• Tech-savvy: proficiency in Google Suite, Microsoft Office, iCal, Zoom, and various project or calendar apps

• Exceptionally organized and detail-oriented, with excellent time management skills

• Discreet and trustworthy with a high degree of confidentiality

• Able to anticipate needs and solve problems before they arise

• Graceful under pressure and adaptable to changing priorities

• Excellent written and verbal communication skills

• Comfortable managing both high-level strategy and day-to-day minutiae

Compensation: $150k-175k salary + benefits

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