Personal Assistant Job at Pocketbook Agency, New York, NY

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  • Pocketbook Agency
  • New York, NY

Job Description

JRN #2330

A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus!

Responsibilities :

  • Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed
  • Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family
  • Collaborate closely with the principal’s EA to ensure seamless coordination of daily logistics for the family
  • Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties.
  • Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff.
  • Ensure all vendors go through an NDA and a background check
  • Manage all insurance claims and update any that require renewal, and filing them properly for the family
  • Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location.
  • Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel.
  • Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed
  • Execute ad-hoc projects and tasks

Requirements:

  • At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting
  • Clean background and Outstanding references from previous positions
  • Utmost sense of confidentiality and discretion
  • Management and hands-on experience a must
  • Strong work ethic
  • Excellent interpersonal and analytical skills; ability to work with many different personalities
  • Superb command of the English language, both written and oral
  • Tech-savvy, leverages the benefits of technology to optimize workflow
  • Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution.
  • Superior project management and time-management skills
  • Creative and critical thinker; problem solver; collaborates with influence
  • Demonstrates flexibility and work efficiently to manage priorities
  • US valid work authorization
  • Valid Driver’s License

Location: New York

Compensation/Benefits: 120-160K

Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

Job Tags

Work experience placement, Monday to Friday, Flexible hours,

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