Job Description
Job Title: Office Manager / Executive & Personal Assistant
Location: Onsite - South Bay
Industry: Property Management / Real Estate
Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m.
Salary: 65k-80k Position Overview
A well-established
property management and real estate investment firm based in the South is seeking an organized, proactive, and personable
Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support.
This is a highly visible, front-facing role that combines
office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly.
Key Responsibilities
Office Administration (Primary Focus)
- Oversee front office operations, including visitor reception, vendor management, and supply ordering
- Manage calendars, coordinate meetings, and handle correspondence for company leadership
- Prepare agendas, take meeting minutes, and track follow-up items
- Coordinate internal office events, holiday décor, and staff appreciation activities
- Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping
- Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks
- Serve as the central point of contact for vendors, maintenance, and building management needs
Executive & Personal Assistant Support
- Arrange travel itineraries, accommodations, and reservations for the owner and family as needed
- Coordinate property maintenance schedules with the house manager in Montana
- Handle personal scheduling, reservations, and light household coordination
- Assist with vendor communication and contractor scheduling for personal properties
- Support expense tracking, bill payment, and light personal correspondence as requested
Requirements
Must-Haves: - 5+ years of administrative, office management, or executive assistant experience
- Strong organizational skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Proven discretion, professionalism, and confidentiality
- Willingness to support both professional and personal administrative tasks
Preferred: - Experience in real estate or property management
- Familiarity with QuickBooks or light accounting support
- California Notary Public certification (or willingness to obtain - company will cover cost)
- Tech-savvy and comfortable learning new software or AI tools for workflow optimization
- Bachelor's degree preferred but not required
Job Tags
For contractors, Monday to Friday,