Our client is seeking an Office Administrator on a Contract to Hire basis in Katy, TX to support operations, marketing, and client engagement for a growing real estate office.
Company Profile:
Real Estate
Small Office
Opportunity for growth
Office Administrator Role:
We are seeking a proactive and highly organized Office Administrator to support daily operations, marketing activities, client communications, and overall business efficiency. This role is central to managing databases, coordinating client outreach, overseeing administrative processes, and supporting real estate operations.
As the business grows, this position will also take on light bookkeeping responsibilities and operational support. The ideal candidate is detail-oriented, tech-savvy, process-driven, and thrives in a dynamic environment where no two days are the same.
Administrative & Operational Support
Manage and maintain client and property databases; ensure accurate, organized, and up-to-date information
Create, implement, and improve office processes and workflows
Create and implement process automation solutions as needed to improve efficiency
Perform database cleanup and ongoing database management
Handle daily administrative tasks including scheduling, document management, and office organization.
Create and update spreadsheets for tracking listings, transactions, client activities, and marketing campaigns
Serve as primary point of contact for clients, vendors, and partners; ensure timely, polished communication
Support listing preparation, open houses, transaction coordination, and operational needs as required
Client Engagement & Marketing
Manage and execute the Client 36-Touch Program, ensuring consistent and meaningful client outreach
Coordinate marketing initiatives, including email campaigns, social media posts, and promotional materials
Assist with event creation, planning, and execution for client appreciation events, open houses, and community engagement activities
Bookkeeping & Financial Support
Assist with basic financial tasks, including invoice tracking, expense entry, and organizing financial documents.
Support the development of financial processes with room to expand into broader bookkeeping duties as the business grows.
Office Administrator Background Profile:
2+ years of administrative experience in real estate or professional services industry
Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
Experience working with CRM systems or database management tools
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication abilities
Tech-savvy, resourceful, and comfortable implementing new systems and processes
Ability to thrive in a small, fast-paced, team-oriented environment
Interest in obtaining real estate licenses is a plus
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab.
Features and Benefits of Client:
PTO
Hybrid Schedule
Opportunity for growth
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