Job Description

Job Description:

The Human Resources Coordinator will be responsible for managing a wide range of HR activities and ensuring smooth HR operations. This includes the onboarding of new hires, offboarding, benefits administration (medical, dental, vision, 401K and voluntary plans), leave of absence, performance reviews and recruitment. The Human Resources Coordinator will act as a liaison between management and employees, ensuring that company policies and procedures are followed, and all HR-related issues are resolved effectively and efficiently. By serving as a front-line advisor on HR-related areas including policies/best practices for all ICS offices (Costa Mesa, Concord and WA), supporting 140+ employees’ company-wide.

Duties/Responsibilities:

The Human Resources Coordinator t shall be responsible for, but not limited to, the following:

• Manage the recruitment process, including posting jobs, pre-screening applicants, scheduling interviews, and extending job offers.
• Facilitate new hire onboarding, new hire paperwork reviewing policies with employees, and ensure a positive onboarding experience including initialized new hire in the employee portal, export to Vista and add finalized new hire data entry.
• Research and resolve employee concerns regarding compensation/pay rate, time off with pay accruals, or personal info/record updates. Audit weekly reports and data and follow up as necessary.
• Partner with HR Manager in the coordination of employee separation paperwork (including, where applicable, timely coordination of the preparation of final pay), processing the change in the system, and sending out post-separation paperwork.
• Oversee benefits programs and address employee inquiries related to benefits including newly eligible employee, process benefit enrollment forms as needed (Kaiser, MetLife, Principal, Life Insurance).
• Process and audit benefit invoices (Aflac, Anthem, Kaiser, MetLife, Principal, WEX-Cobra).
• Coordinate and manage the employee annual and office anniversary date performance review process, including setting up review schedules, compiling feedback and enter new pay rates in Vista.
• Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements
• Manage weekly 401k Contribution Report, Roth, Deferrals, Loans & Catch-Up
• Manage 401k monthly Fringe Contribution Report
• Provide support for all aspects of leave, accommodation, and modified duty programs. Including applying knowledge and experience to manage FMLA, CFRA, PDL, PFL,
• Actively engage with employees to resolve conflicts and address concerns.Facilitate open and productive communication between employees and management
• Maintain a visible presence within the company to foster strong employee relationships
• Perform other related duties as required.

Qualifications & Experience

• Proficiency with all MS Office products (Word, Excel, Access, PowerPoint, Project).
• Ability to work in a team environment.
• Must be able to meet deadlines and put in the time needed to get the job done.
• Effective oral and written communication skills.
• Strong attention to detail with the ability to recognize discrepancies.
• Excellent customer service relations skills.
• Experience in the construction industry will be favorably considered.

Business Travel (If Applicable)

Ability to travel to our Anaheim Warehouse when needed.

Education/Training

• Minimum three (3) years of direct work experience in an HR position.
• High attention to detail
• Exceptional organizational, planning, and time-management skills
• Sense of urgency and the ability to adapt to changing situations
• Excellent communication skills in both one-on-on and group setting
• Bilingual (Spanish) required

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