Executive Personal Assistant Job at Velvet Caviar, Brooklyn, NY

ZUxiWXBNZEhrQnFvclhuTytKVlZrZDNzT0E9PQ==
  • Velvet Caviar
  • Brooklyn, NY

Job Description

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

  • Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
  • Oversee inbox management; draft responses and flag priority items
  • Attend meetings, take notes, and manage follow-up action items
  • Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
  • Act as a gatekeeper, managing the CEO’s time and workload effectively
  • Coordinate domestic and international travel (including arrangements for her small dog)
  • Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

  • Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
  • Offer creative input for event outfits, content shoots, and personal brand moments
  • Source, pick up, and return items for content, events, and daily needs
  • Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

  • Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
  • Maintain the CEO’s office space and household organization and logistics
  • Assist with CEO’s small dogs, as needed (must be dog-friendly)
  • Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
  • Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

  • Organize personalized gifting and coordinate events
  • Help plan and coordinate company events and special projects
  • Support internal creative initiatives and cross-functional priorities
  • Anticipate the CEO’s needs and proactively look around corners for solutions

You Are...

  • Highly organized, detail-obsessed, and thrive at managing chaos with calm
  • A natural problem solver who’s proactive and solutions-oriented
  • A strong communicator — professional, clear, and personable
  • Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
  • Fashion-forward and social-media fluent with a sharp eye for aesthetics
  • A team player with positive energy who’s service-minded and discrete
  • Someone with a valid driver’s license who can confidently navigate NYC

Requirements

  • 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
  • Based in NYC with deep familiarity navigating the city
  • Comfortable managing both professional and personal tasks with professionalism and care
  • Prior experience supporting social media or a personal brand is a strong plus
  • Must love dogs and be flexible to assist as needed
  • Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You...

  • Have experience with small-business operations or startup environments
  • Have a background or interest in fashion, beauty, or influencer marketing
  • Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS:

  • Be a key strategic leader at a fast-growing brand!
  • Competitive salary + performance-based bonuses
  • Nice office located at the Brooklyn Navy Yard
  • Hybrid schedule with 1-2 days a week in office
  • PTO Days + Specified National Holidays Off
  • Health Insurance coverage + other benefits
  • Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Job Tags

Work at office, Flexible hours, Afternoon shift, 2 days per week, 1 day per week,

Similar Jobs

The Goodkind

Epic Medical Analyst - Onsite Job at The Goodkind

 ...Seeking an ONSITE Epic Medical Analyst to work onsite in Garden City, NY. Candidates MUST be local. Ideal candidates must be Epic Certified with 2 years of experience with the build and/or maintenance of Epic modules. As an Epic Medical Analyst, also referred to as an... 

CHOC Children's

Pediatric Endocrinologist Job at CHOC Children's

 ...Pediatric Endocrinologist Location: Orange County, CA (locations in Orange and Mission Viejo) Type: Full-Time, Physician Mission...  ...Pediatric Endocrinologists alongside four pediatric endocrinology nurse practitioners, youll shape a full-service team. Youll... 

State of Connecticut

Associate Education Consultant (35 Hour) #251104-0950EA-001 Job at State of Connecticut

 ...you have extensive experience in public education, educational measurement, big data processing...  ...position of Associate Education Consultant . WE CAN OFFER YOU Visit our new...  ...development opportunities. A healthy work/life balance to all employees.... 

First Place for Youth

Education and Employment Specialist Job at First Place for Youth

 ...foster youth in their transition to adulthood, with a focus on education, employment, and housing. We believe that all young people deserve...  ..., confidence, and connections they need to succeed. Why Work at First Place for Youth : Meaningful Impact :Help to transform... 

swipejobs

Scheduling Analyst Job at swipejobs

 ...Position Summary: The Scheduling Analyst III will play a key role in ensuring the accuracy, integrity, and efficiency of all transactions related to Crude Trading and Supply movements. This position requires deep analytical capability, strong collaboration with cross...