Job Description

Join Our Purpose-Driven Team at AnthroMed Education

About AnthroMed Education

At AnthroMed Education, we are dedicated to supporting K-12 students by providing specialized therapy services that truly make a difference in their lives. We partner with schools across the country to deliver speech therapy, social work, and occupational therapy services that help students thrive. Our purpose is simple: to create a positive and nurturing environment for the talented clinicians who make a lasting impact on students every day.

Why AnthroMed Education?

Working with AnthroMed Education is fast-paced, meaningful, and rewarding. We were honored to be named to Inc. Magazine’s list of the Fastest Growing Companies in America in 2024, and we continue to grow and evolve as we expand our services. Our team enjoys competitive compensation, excellent benefits (including 100% paid employee health insurance premiums), and an environment that prioritizes professional development and personal growth.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team at AntroMed Education. This dual role combines the responsibilities of providing high-level executive support to the CEO while also overseeing the efficient operation of our office environment. The ideal candidate will be a self-starter, adaptable, and capable of managing competing priorities in a fast-paced organization.

Location & In-Person Expectations:

AnthroMed Education is located in downtown Chicago. The Executive Assistant & Office Manager is expected to be in the office a minimum of 3 days per week.

Executive Assistant Responsibilities:

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Handle confidential and sensitive information with the utmost discretion, confidentiality, and professionalism.
• Coordinate and organize meetings, client presentations, and company-wide events.
• Attend key meetings, take detailed notes, and distribute meeting summaries to relevant stakeholders, as directed by the CEO.
• The Executive Assistant will be expected to respond to emails and requests during office hours, and occasionally after office hours as needed.
• Act as a liaison between the executive and internal/external stakeholders.

Office Manager Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a smooth and efficient environment.
• Manage office supplies, equipment, and inventory, including ordering and tracking deliveries.
• Provide support with corporate compliance and administrative tasks, including filing paperwork with state and governmental agencies, such as annual state registrations and similar requirements.
• Ensure the office space is, and conducive to a productive work environment.
• Assist in the completion and submission of insurance applications and related documentation.
• Coordinate the ordering of company promotional items (SWAG)
• Manage logistics and travel arrangements for company-wide events, conferences, and business trips.
• Serve as the point of contact for office-related issues (e.g., building maintenance, utilities, office security).
• Manage the procurement of new equipment, such as laptops, devices, and other office supplies.
• Coordinate and organize team events, office meetings, and social functions (i.e. monthly team lunches).
• Liaise with vendors and service providers to ensure the office runs efficiently and within budget.
• Assist in onboarding new employees and managing office procedures.

Qualifications:

• Proven experience as an executive assistant, office manager, or in a similar administrative role, preferably within a professional services or corporate environment.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills, with attention to detail and professionalism.
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Sharepoint, Microsoft Teams) and familiarity with office management software.
• Excellent problem-solving skills and ability to think on your feet.
• Ability to work independently and as part of a team in a fast-paced, high-pressure environment.
• Demonstrated discretion and ability to handle confidential information at all times.
• Positive attitude with a customer-service orientation and strong interpersonal skills.

Preferred Skills:

• Knowledge of office budgeting, basic accounting, expense reimbursements, etc.
• Capable of balancing a variety of tasks simultanously, often with competing priorities, without losing focus on the details.
• Coordinating event planning, travel, conferences and conventions, and managing logistics as needed.
• Adaptable and being able to pivot quickly when priorities change or unplanned tasks arise.
• Manage unexpected situations with a calm and collected demeanor.
• Conduct research of various topics that may be relevant for the CEO’s decision-making.
• Anticipate needs and prepare for issues before they occur.
• Strong written and verbal communication skills, handling emails, reports, or memos. Effectively conveying information verbally in meetings, calls, etc.
• Effective in coordiating projects and deadlines simultaneously.

Compensation & Benefits:

• The base salary for this position ranges from $50,000 to $75,000 per year, with the potential to earn additional annual incentive pay.
• 100% Coverage of Employees individual Medical Insruance of employee’s individual medical insurance costs
• Unlimited PTO + 4 weeks of built in time off each year
• Dental Insurance (PPO or HMO) and Vision Insurance
• Flex Spending Accounts (healthcare, dependent care, and pre-tax parking & transit)
• 401(k) with 100% employer match up to first 3.00% employee contribution
• 100% Employer sponsored Short-Term Disability and Basic Life Insurance
• Unlimited PTO + 4 Weeks of Built in Time Off Each Year
• Optional supplemental coverages include Life Insurance, Critical Illness, and Accident Protection

Equal Opportunity Employer

At AnthroMed Education, we embrace diversity and are committed to creating an inclusive environment where everyone is respected and valued. We do not discriminate based on race, sex, sexual orientation, gender identity, religion, national origin, or any other characteristic protected by law.

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