Job Description

Position: Document Controls/Records Management Specialist

Location : onsite in San Antonio, TX

Duration: 6-month contract (extensions/permanent possible)

Pay Rate: $20-25/hour (depending on experience)

Interview Process: 1 round interview onsite with the team

Must Haves:

• High school diploma or GED plus 1 year of additional school/college or training course(s)
• Experience with Microsoft Suite (Excel, SharePoint, etc.)
• 2+ years of experience within records management, administrative support, document controls, or data analysis

Plusses:

• Experience with DocuWare for records management
• Experience using FleetWatch
• Experience within fleet and/or facilities maintenance

Day-to-Day:

Records & Documentation Support

• Assist with organizing and maintaining digital and physical records related to vehicle title, registration, inspections, and maintenance.
• Help ensure documents are properly categorized, stored, and accessible in the cloud-based records system.
• Support document retention practices and follow established procedures.

Fleet & Maintenance Data Entry

• Enter and update mileage, fuel, and oil usage data for fleet vehicles.
• Assist with tracking vehicle inventory and registration status.
• Help maintain preventative maintenance logs and basic statistical data.

Warranty & Incident Support

• Collect warranty documentation and assist with processing claims.
• Support monthly reporting of warranty activity and communicate with vendors as needed.
• Help prepare accident-related documentation and invoices in coordination with other departments.

Administrative & Compliance Assistance

• Provide general clerical support to the Fleet and Facilities Division, including filing, scanning, and data entry.
• Assist with documentation for compliance reporting (e.g., NTD, FTA, grants).
• Help process invoices and reconcile basic discrepancies.

IG Consultants: While on contract, you will be an Insight Global employee working for a particular company/end client on W2.

• Pay Day: You will be paid out each Friday and one week in arrears. This means you will receive payment for this week’s hours next Friday.
• Holidays/Time Off: While a consultant through Insight Global, the hours you work are they hours you will be paid. We do not offer paid sick days, paid time off, or paid holidays, except as required by applicable law.
• Consultant Benefits: Group Medical, Vision, and Dental Insurance, 401(k) Savings Plan, and Flexible Spending Account benefit plans. In addition, consultants have access to 12 FREE mental health sessions per year through Lyra Health. New hires are eligible for benefits on DAY ONE of their contract.

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