Job Description

The Contract Administrator is responsible for assisting the Commercial and Legal teams in all aspects of contract management, including leasing aircraft/engines, whole asset sales, ensuring CMS, Asset Management system and Pentagon internal information systems are updated in a timely manner.

• Responsible for the collection of all aircraft/engine sale, purchase, and lease contracts and amendments from in-house Legal group.
• Management of deadlines for sale, purchase, and lease contracts.
• Expedites from various groups who require information about contract terms, leasing and supplemental rates or other data quality initiatives.
• Helps resolve data discrepancy issues by interacting with Commercial, Legal, Technical, Powerplant and Records Groups
• Enters executed agreements and amendments into CMS internal information systems.
• Assists Commercial and Legal with contacting various internal groups related to non-compliance issues.
• Updates checklist of required documentation for each contract.
• Completes preliminary review of documentation and follows up with the team as necessary to ensure complete file record.
• Manages lessee background information database and documentation.
• Ensures that the Legal Department receives all executed contract documents.
• Coordinates with VP of Global Trade & Compliance on new customer applications and notes any potential contract violations to Cash Management Manager.
• Responsible for contract signing, closing, and delivery notices.

REQUIREMENTS

• Education and Experience:
• •
• Bachelor's degree preferred or equivalent experience in contract administration.
• •
• At least 2-5+ years of experience working with a mid-size corporation as a contract administrator/specialist and/or paralegal.
• •
• Must be self-directed and have experience managing a high volume of contracts per month.
• •
• Experience and intermediate efficiency in MS Office Excel and Word products required.
• Skills and Abilities:
• • Ability to interpret, understand contracts and amendments.
• • Manage contract processes from initiation to execution.
• • Demonstrated functional knowledge of database entry.
• • Functional understanding of data issues, impact of duplication and errors, and impact of invalid or incorrect data on reporting and customers.
• • Strong oral and written communication skills.
• • Demonstrated organizational skills and ability to manage multiple projects simultaneously.
• • Interact directly with internal departments as needed for issues.
• • Able to work under pressure, autonomously whilst actively seeking out work and successfully delivering business needs.
• • Must exhibit a high level of confidentiality with work products.

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