Job Description

Join Our Mission-Driven Team!

Are you a highly organized, proactive professional with a talent for keeping operations running smoothly? Do you enjoy supporting teams, managing schedules, and providing top-notch communication and administrative support? If so, the Department of Health and Human Services (DHHS), Division of Developmental Disabilities (DDD) wants you to join us as our next Administrative Support Specialist!

In this vital role, you'll be the operational backbone for the DD and AD Waiver Service Coordinators and Clinical Team, providing day-to-day support to the Deputy Director and internal teams. You’ll help ensure efficient office operations, manage schedules and communications, and contribute to key program processes—all while making a meaningful impact on the lives of Nebraskans.

What We Offer

156% state-matched retirement contribution

13 paid holidays

Generous leave benefits

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

79% employer-paid health insurance

Dental and vision coverage

Employer-paid $20,000 life insurance

Career growth opportunities

What You’ll Do

• Provide administrative and clerical support to the Deputy Director and unit staff
• Manage calendars, coordinate meetings, schedule appointments, and prepare meeting agendas and minutes
• Organize and maintain documentation, assist with data entry, and ensure accuracy in reports and forms
• Handle incoming communications and assist in preparing professional correspondence
• Support internal and external meetings — from scheduling and setup to follow-up and materials distribution
• Answer and route phone calls, providing excellent customer service to internal and external stakeholders
• Help review and format documents, policies, and reports for clarity and accuracy
• Collaborate with staff to support smooth office operations and ongoing projects

Requirements / Qualifications

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications

• Two years of experience providing administrative support in an office, government, or human services environment
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Knowledge of budgeting, procurement or contract processes
• Strong skills in data analysis, report writing, and project management

Key Skills & Competencies

• Excellent communication skills — written and verbal
• Ability to prioritize and meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy in administrative tasks
• Ability to maintain confidentiality and professionalism
• Comfortable using computers and learning new systems
• Dependable, proactive, and team-oriented

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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