Job Description

Administrative Assistant, Regulatory Affairs

LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client’s location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research.

Key Responsibilities

• Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department
• Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts
• Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership
• Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication
• Support ad hoc departmental projects, including coordination, documentation, and follow-up
• Conduct legal research and other regulatory or business-related research as requested
• Assist with meeting preparation, including agendas, materials, and minutes when needed
• Maintain confidentiality and handle sensitive information with discretion

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent relevant experience
• 2+ years of administrative support experience, preferably supporting senior leadership
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite
• Demonstrated ability to conduct research and synthesize information effectively
• High level of professionalism, discretion, and attention to detail

Key Competencies

• Time management and prioritization
• Problem-solving and initiative
• Professional judgment and confidentiality
• Collaboration and interpersonal skills
• Adaptability in a dynamic, regulated environment

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