Administrative Assistant Job at LHH, New York, NY

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  • LHH
  • New York, NY

Job Description

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.)This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package.

Key Responsibilities:

  • Oversee production of promotional items and print materials
  • Manage the organization’s online store and maintain inventory
  • Organize and manage digital assets, files, photos, and marketing collateral
  • Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking
  • Serve as liaison with Accounts Payable; process and file vendor invoices
  • Update records in response to returned direct mail
  • Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics

Qualifications:

  • Bachelor’s degree in communications, marketing, English, journalism, or related field preferred
  • 3–5 years of experience in administrative support roles

Skills:

  • Excellent written and verbal communication skills
  • Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus
  • Basic graphic design skills preferred
  • Tech-savvy and quick to learn new software
  • Experience with project management platforms (e.g., Asana) is a plus
  • Exceptional organizational and time management abilities
  • Strong interpersonal skills and a customer service mindset
  • Dependable, diplomatic, and able to work both independently and as part of a team

“Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Job Tags

Work at office, Local area, Remote work, 2 days per week,

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