Job Description

Job Description – Accounting & Payroll Specialist

Onsite Monday-Friday

General Description

We are seeking an Accounting Clerk to join our accounting team in Birmingham, AL. The position will focus on Accounts Receivable and Payroll processing , ensuring the accuracy of financial records, timely collections, and efficient payroll administration. The ideal candidate will have a strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion.

Duties

Accounts Receivable (AR)

• Generate and issue customer invoices accurately and in a timely manner
• Post customer payments and reconcile account balances
• Monitor aging reports and follow up on past-due balances
• Investigate and resolve billing discrepancies and customer inquiries
• Maintain AR records in accordance with company policies and financial regulations
• Assist with month-end AR reconciliations and reporting processes
• Assist in the implementation of new AR procedures or system upgrades, collaborating with IT and Project teams for testing and validation.

Payroll

• Assist in processing payroll accurately and on schedule for all employees
• Review and verify timekeeping records for accuracy and resolve discrepancies
• Ensure compliance with federal, state, and local payroll regulations
• Assist with payroll tax filings, garnishments, deductions, and benefit contributions
• Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.
• Communicate with employees regarding payroll questions and concerns in a professional and confidential manner
• Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.

General Accounting Support

• Assist with month-end and year-end close processes
• Perform general ledger account reconciliations
• Maintain organized financial records and documentation

• Respond to audit requests, providing relevant AR and payroll documentation
• Perform special projects and other accounting and administrative duties as assigned
• Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.
• Adhere to internal standards, policies, and procedures
• Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.
• Perform tasks as assigned, such as assisting with bank reconciliations, journal entries, and report generation

Required Experience and Education

• High School diploma or equivalent required.
• 3+ years of experience processing payroll.
• Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
• Strong understanding of payroll tax and compliance with federal, state, and local regulations.
• Proficiency in Microsoft Excel (formulas, pivot tables, etc.)

Preferred Experience and Education

• Associate degree in Accounting, Finance, or a related field.
• 2+ years of experience processing accounts receivable.
• Experience with system upgrades or enhancements related to ERP or payroll software.
• General understanding of SOX compliance as it relates to payroll and accounts receivable processes.
• Experience with a travel and expense reporting system such as Concur, a plus.

Skills

• Working knowledge of tax laws relevant to payroll and accounts receivable (including federal, state, and local payroll taxes, sales taxes)
• Excellent attention to detail, with the ability to identify and resolve discrepancies.
• Strong analytical and problem-solving skills, with a focus on continuous improvement in processes
• Effective communication skills for interacting with both internal teams and external customers, ability to work with cross-functional teams

Work Environment

• Office based role in Birmingham, AL
• Monday through Friday schedule (8 AM – 5 PM), with flexibility as needed
• Positive and collaborative work environment
• No travel

Compensation

• Competitive salary based on education and experience
• Full benefits package, including health insurance, paid time off, and retirement plan options

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